HomeGovernmentThe City Government OfficesOffice of the City Civil RegistrarFunctional Statement

Functional Statement


Office Name
Office of the City Civil Registrar 
Head of Office
 Atty. Alexander Eric F. Elias
Contact Number
(062) 993-1459 / 991-0807 


Functional Statement

                   The Office of the City Civil Registrar is responsible for the  registration program in the city, which is a continuing process. It shall continuously carry out the duties and program responsibilities provided for in the pertinent laws, revised rules and regulations governing the application and enforcement of the Civil Registry Law (Act 3753), as incorporated in Rule 5, Administrative Order No. 1 Series 1993. It shall be responsible for the recording in appropriate registers, events that affect the civil status of individuals which are birth, marriage, death, annulment of marriage, declaration of void marriage, foundling, legal separation, legitimation, judicial determination of filiations and emancipation of minors. The laws of this country provides that such recording be compulsory. 

             It shall continue to develop plans and strategies and upon approval thereof by the City Mayor, implement the same, particularly those which have to do with civil registry programs and projects which  the mayor is empowered to implement and which the Sangguniang is empowered to provide under the Local Government Code of 1991 (RA 7160).

             The office is also responsible for the safe filing, keeping and preserving in a secure place the registry books required by law. It shall issue certified transcript or copies of any certificate or registered documents upon payment thereof of the prescribed fees. It shall transmit to the Civil Registrar-General within the prescribed period of time the duplicate copies of registered documents required by law.

             The office shall implement RA 9048, which took effect on April 22, 2001. This is an Act authorizing the City or Municipal Civil Registrars or the Consul General to correct a clerical or typographical errors in an entry and/or change of first name or nickname in the civil registry without the need of a judicial order.
             It shall also implement R.A. 9255, an Act Allowing Illegitimate Children to Use the Surname of the Father, which took effect on June 02, 2004.

             It shall exercise other powers and functions or other duties prescribed by law or ordinances, such as, assist in the processing of out-of-town reporting of vital events that occurred outside the jurisdiction of the city and to endorse civil registry documents to the Office of the Civil Registrar-General, National Statistics Office, for the issuance of  birth certificates on Security Paper .