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Background Information

     Fiscal responsibility lies on the Head of Agency. In the Local Government Units, it is the City Mayor or Local Chief Executive who is duty bound to install and maintain an adequate, sound efficient and effective fiscal management system within the Agency.

      In the past, the government has been perceived as being unresponsive to the needs of the people. As mandated in Section 3, Article X of the Philippine Constitution, Congress has to enact a Local Government Code that shall provide for a more responsive and accountable local government strucutre instituted through a system of decentralization whereby local government units shall be given more powers, authority, responsibilities and resources. 

      Thus, with the enactment of Republic Act No. 7160 otherwise known as the Local Government Code of 1991, the position of City Accountant became a mandatory position to be created in all Local Government Units throughout the country. 

      Title Five, Article 4, Section 474 of the Local Government Code specifically provides for the qualifications, powers and duties of the Accountant. 

      a) No person shall be appointed accountant unless he is a citizen of the Philippines, a resident of the local government unit concerned and a certified public accountant. He must have acquired experience in the treasury or accounting service for at least five (5) years in the case of the provincial or city accountant and three (3) years in the case of the municipal accountant. 

           The appointment of an accountant is mandatory for the provincial, city and municipal governments. 

       b) The accountant shall take charge of both the accounting and internal audit services of the local government unit concerned and shall: 

          1.  Install and maintain an internal audit system in the local government unit  concerned. 

          2. Prepare and submit financial statements to the governor or mayor, as the case may be, and to the Sanggunian concerned. 

          3.  Apprise the Sanggunian and other local government officials on the financial condition and operations of the local government unit concerned. 

          4.  Certify to the availability of budgetary allotment to which expenditures and oblicgations may be properly charged. 

          5.  Review supporting documents before the preparation of vouchers to determine completeness of requirements. 

          6.  Prepare statement of cash advances. liquidation, salaries and allowances, reimbursements and remittances pertaining to the local government unit. 

          7.  Prepare statements of journal vouchers and liquidation of the same and other adjustments related thereto. 

          8.  Post individual disbursements to the subsidiary ledger and index cards. 

         9. Maintain individual ledgers for officials and employees of the local government unit pertaining to payrolls and deductions. 

          10. Record and post in index cards details of purchased furniture, fixtures and equipment, including disposal thereof, if any. 

          11. Account for all issued requests for obligations and maintain and keep all records and reports related thereto. 

          12.  Prepare journals and the analysis of obligations and maintain and keep all records and reports related thereto. 

          13.  Exercise such other powers and perform such other duties and functions as may be provided by law or ordinance. 

       c)  The incumbent chief accountant in the office of the treasurer shall be given preference in the appointment to the position of accountant.