HomeGovernmentThe City Government OfficesOffice of the City AccountantList of Supporting Documents in Processing Financial Transactions

List of Supporting Documents in Processing Financial Transactions



     List of Supporting Documents Attached to Disbursement Vouchers and Payrolls



SALARIES 


1.  Payroll / Summary of Payroll for Wages - original

2.  OBR

3.  Remittance Voucher

4.  Remittance List of Deductions

5.  DTR

6.  Application for Leave

7.  Certificate of Appearance ( if on seminars and trainings )

8.   Medical Certificate ( If Sick Leave more than 5 days - with documentary stamp )



FIRST SALARY


1.  Voucher - Original

2.  OBR

3.  Appointment

4.  Oath of Office

5.  Notice of 1st day of Service

6.  Statement of Assets and Liabilities

7.  Voucher - Duplicate




TERMINAL LEAVE


1.  Voucher - Original

2.  OBR

3.  Service Record

4.  Application for Leave

5.  Clearance ( City )

6.  Clearance ( Office / Dept. )

7.  Latest Appointment and latest salary adjustment

8.  Statement of Assets and Liabilities

9.  Voucher - Duplicate



BILLS - PLDT, ZAMCELCO, ZCWD, Mobile Card



1.  Voucher - Original

2.  OBR

3.  Statement of Account / Billing

4.  BAC Recommendation

5.  Voucher / Duplicate




MONETIZATION


1. Voucher - Original

2.  OBR

3.  Application for Leave

4.  Medical Certificate - if 50% Monetization

5.  Voucher - Duplicate



LOYALTY


1.  Voucher - Original

2.  OBR

3.  CHRMO Certification ( no. of years in service )

4.  Voucher - duplicate



STEP INCREMENT


1.  Voucher - Original

2.  OBR

3.  Notice of Step Increment

4.  Remittance List of Deductions

5.  Voucher - Duplicate




REGISTRATION OF VEHICLES


1.  Voucher - Original

2.  GSIS Statement of Insurance

3.  LTO - Registration OR - Computation from LTO

4.  Voucher - Duplicate



CASH ADVANCE TO TRAVEL


1.  Voucher - Original

2.  OBR

3.  Approved Authority to Travel and or routing slip

4.  Invitation

5.  Itinerary of Travel ( Approved )

6.  Voucher - Duplicate



REIMBURSEMENT OF TRAVEL


1.  Voucher  - Original

2.  OBR

3.  Appendix A ( Itinerary )

4.  Appendix B ( Certificate of Travel Completed )

5.  Certificate of Appearance

6.  Tickets, Boarding Pass, Terminal Fee

7.  Registration Fee OR

8.  REF- ( Fill up properly all details )

9.  Certification from CHRMO

10.  Hotel Bill

11.  Auhorityto travel

12.  Invitation

13.  Voucher - Duplicate




LIQUIDATION OF TRAVEL


1.  Liquidation Report ( Actual Expenses ) 2 copies

2.  Appendix B ( Certificate of Travle Completed )

3.  Certifiate of Appearance

4.  Tickets, Terminal Fee, Boarding Pass

5.  Registration Fee OR

6.  Hotel Bill

7.  RER

8.  Certification from CHRMO

9.  OR for Refund

10.  Photocopy of Authority & Invitation